Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 130 lawyers would like to hire a fulltime Administrative Assistant.
Essential Job Functions
- Answer telephones, greet clients, and provide information to clients.
- Open new matters and time entry in carpe diem
- Prepare and process expense reports
- Maintain project files and keep all matters updated and current.
- Perform research and support activities to assist attorneys.
- Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.
- Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, and organizes workload to meet established priorities
- Handle confidential information professionally and consistent with legal and ethical policies
- Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity
- Coordinate client billing process – send bills out to clients, act as first contact between client and billing dept
- Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines
- Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner.
Minimum Qualifications
- Bachelors Degree required
- One year experience working with a legal services firm preferred
- Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise
- Strong word processing skills, including ability to create TOA and TOCs required
- Outstanding organizational, interpersonal, and administrative skills
- Excellent attention to detail with the ability to multi-task
- Excellent telephone, writing, and proofreading skills